An organization may request permission to host a meeting or special event, such as focus groups, receptions, or debriefing, etc. ADHA Meetings Department manages the approval process and assists in finding a location that meets your event needs. All space is reserved on a first-come, first-serve basis and availability is not guaranteed. Organizers of events held around an ADHA 2020 Meeting/Event are required to inform ADHA Meetings Department in writing of the intended time of event at least 30 days prior to the event and prior to booking. If these scheduled times do not fall into ADHA guidelines, ADHA Meetings Department will notify the organizer to change their times/dates accordingly.
The schedule at a Glance outlines all official ADHA events. These are defined as General Sessions, Exhibits, CE Sessions or ADHA hosted events.
If the intended audience is exhibitors only, and they are registered as “exhibitors”, space may be requested Thursday, June 11 – Sunday, June 14 from 6:00am – 6:00pm.
If the intended audience includes registered attendees, requests will only be approved at the following times listed below. Please complete the meeting space request and return to Leah Johnson at firstname.lastname@example.org. Once the form has been received, ADHA will review and will review the meeting space request and will notify you of available space.
Below are the authorized hours for events.
Thursday, June 11– 6:00pm Start Time – 9:30pm End Time
Friday, June 12–5:30pm Start Time – 8:00pm End Time
Saturday, June 13–5:30pm Start Time – 7:30pm End Time
Meeting Space Fee:
Organization must submit a completed application directly to ADHA. Should you contact the facility directly, they will refer you back to ADHA. There is a fee to utilize ADHA’s Meeting Space during the annual conference.
- Half-day rental: $500.00 (Morning or Afternoon)
- Full-day rental: $1,000
*The fee is applied per room, per day
Click here to link to the form